Supervises accounts payable (A/P) and performs the processes necessary to pay and record transactions with vendors. Ensures these processes include timely and accurate data entry of A/P vouchers and payment runs. Performs vendor reconciliations and reconciles various accounting reports, vendor statements, and account balances in accordance with established departmental policies and procedures.
Oversees the performance of A/P staff and provides mentoring, training, counseling, and feedback to staff.
Processes invoices and payments to vendors in a timely and accurate manner. Reconciles vendor statements to assure accuracy of payments.
Prepares reports and summaries of A/P activities. Performs regular reconciliation of A/P to the General Ledger. Brings unusual transactions and account activity to the attention of management. Checks for outstanding balances, unreconciled differences, aged invoices, and outstanding balances. Reviews account reconciliations performed by staff. Performs reconciliation of open goods receipts account and follows up on debits and aged items. Works effectively with purchasing and receiving to resolve issues and minimize AP discrepancies.
Assists with month-end close process (reconciles activity, reconciles intercompany activity, trade and GRIR sub-ledgers to the general ledger). Performs AP cutoff review to determine month end accruals. Runs reports to determine travel accruals.
Responds to requests for account inquiries and other information; resolves vendor differences in a professional manner. Identifies errors and makes corrections in accordance with established policies and procedures.
Runs cash requirement reports to determine cash needs and unpaid vendors in accordance with A/P schedule.
Works with bank reconciliation staff to follow up on any variances.
Runs various accounts payable and general ledger reports for management.
Manages Concur expense reporting system to align with Corporate travel policy. Works with Concur’s IT support if necessary in resolving issues. Performs testing of all changes/enhancements. Reviews expense reports for accuracy and completeness. Monitors postings to SAP.
Identifies process improvement opportunities and works with IT and other departments to implement change.
Works closely with internal and external auditors.
Performs other duties as assigned
Education and Experience
Bachelor’s degree or equivalent and a minimum of 5 years of previous professional experience.
Possess solid MIS Excel skills
Knowledge of fiscal accounting methods, practices, and terminology
Knowledge of computerized accounts payable systems
Maintain a respectful and cooperative working relationship with vendors, creditors, and staff
Strong understanding of processes and controls